Your safety is our main priority. With that in mind, we will have protocols in place for the health and safety of attendees, staff and vendors. Attendees, exhibitors and staff will be required to comply with all rules, safety protocols, facility requirements and state and local regulations designed to reduce the spread of COVID-19. We are committed to ensuring that you feel safe and comfortable at the Midwest Energy Solutions Conference.
Please note: As guidance and regulations continue to change, this information will be kept up to date. Please check back for updates or reach out to Jen Rhodes at firstname.lastname@example.org with any questions, comments or concerns. We will issue definitive event policies as we get closer to the event.
Staff and Attendee Requirements
- MES Screening Requirements – All attendees, prior to receiving their name badge at registration, will be required to upload proof of vaccination to a third party company or take a COVID-19 test on-site. People are considered fully vaccinated 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine. This information would not be shared with MEEA, the Marriott Magnificent Mile or any other third-party. Attendees will receive instructions in November on how to upload vaccination cards or process a negative test on-site.
- Event Personal Protective Equipment Requirements – As of today, there is an indoor mask mandate for the State of Illinois, so at this time all event attendees, exhibitors and staff will be required to wear a mask, regardless of their vaccination status, while not actively eating or drinking.
- Social Distancing Measures – Updates in seating layouts during sessions, in the common areas, during meals, as well as a new conference footprint in the hotel and exhibit hall, will encourage physical distancing throughout the event.
- Hand Sanitizer – Hand sanitizer stations will be located throughout the Marriot Magnificent Mile.
The Marriott Magnificent Mile has outlined their commitment to cleanliness on their website. In addition, they have provided updates to their HVAC system. You can learn more about the Chicago Marriott Downtown Magnificent Mile policies here: https://whattoexpect.marriott.com/chidt
- Surface Areas and Public Spaces – The Marriott is requiring that surfaces are treated with hospital-grade disinfectants and that this cleaning is done with increased frequency. In guest rooms, Marriott has added to its detailed cleaning practices, requiring all surfaces to be thoroughly cleaned with hospital-grade disinfectants. Wipes will be available upon guest request at the front desk.
- Food Safety - At Marriott, food handlers and supervisors are trained on safe food preparation and service practices. Food & beverage stations will be staffed by masked servers.
- HVAC System – The Marriott has updated their ventilation system to ensure systems are operating properly and provide enhanced indoor air quality.
- Increased Outdoor Air Dilution by allowing outside air dampers to remain open
- Continuously running public space HVAC system that have outside air capability (24/7)
- Maintaining humidity levels between 40-60%rh
- Maintaining space temperature between the degrees of 68–75 Fahrenheit/20- 24 Celsius
- Improved HVAC filtration with high quality MERV 13 filters for public space where air is recirculated.
- Monitoring HVAC performance to adjust filter frequency change out